NotaryPro’s online document creator is designed to make the process of drafting and notarizing your RIN Letter as easy and convenient as possible. Instead of having to make an appointment with a notary public and spend hours drafting a document on your own, you can complete the entire process online from the comfort of your own home.

What is a RIN letter for company vehicle registration Ontario?

In Ontario, a Registrant Identification Number (RIN) request letter is a letter sworn before a notary public or commissioner of oaths that is sent to the Ministry of Transportation of Ontario (MTO) by a business requesting to be assigned a RIN for the purpose of registering vehicles under their name.

Once the MTO receives the request letter, they will review it and verify the information provided. If the request is approved, the MTO will issue a unique RIN to the business or organisation and send them a RIN letter containing the 9-digit number and barcode.

What details or information does the RIN letter contain?

When requesting a RIN for your company, you’ll need to provide the MTO with some basic information about your corporation or business, including its:

• name,
• address,
• business number, and a Sworn Letter

You may also need to provide additional information, such as your Articles of Incorporation or other legal documents, to verify that your business is a legal entity in Ontario.

What other documents do I need with the RIN letter?

The specific documents required may vary depending on the type of business or organisation, but in general, the following documents should be included:

• Business or organisation registration documents, such as articles of incorporation or a partnership agreement.
• A copy of a business or organisation licence, if applicable.
• Business or organisation identification documents, such as a business registration number or tax identification number.
• Identification documents for the person authorised to sign the request letter, such as a driver’s licence or passport.
• A detailed description of the business or organisation’s activities and how they relate to vehicle registration.
• A completed and signed RIN Application Form (if applicable).

It is important to carefully review the MTO’s requirements on their website and ensure that all necessary documents are included to avoid any delays in the processing of the application.

How do I apply for a RIN number for my business vehicle in Ontario?

To apply for a RIN number for your business vehicle in Ontario, you need to send a notarized request letter to the MTO. The letter should include your business or organisation’s name, address, phone number, and any other relevant information requested by the MTO. You will also need to provide documentation proving your eligibility for a RIN, such as business registration documents and identification documents for the person authorised to sign the request letter.

For more detailed information for applying for a RIN number for your business, please refer to our blog post: How to register a company vehicle in Ontario: Requesting a Registrant Identification Number